Privacy Policy

1. Introduction

Welcome to PhenoNet ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

2. Information We Collect

2.1 Information You Provide

• Account Information: When you register, we collect your email address, username, and password.
• Profile Information: You may optionally provide additional information such as your name, organization, and research interests.
• Research Data: Any phenology data, images, or research materials you upload to our platform.

2.2 Information from Third-Party Login Services

When you use Google or GitHub to sign in, we receive:

• Your email address
• Your name (if available)
• Your profile picture (if available)
• Unique identifier from the authentication provider

2.3 Automatically Collected Information

• Usage Data: Information about how you interact with our platform
• Device Information: IP address, browser type, operating system
• Cookies: We use cookies to maintain your session and improve user experience

3. How We Use Your Information

We use your information to:

• Provide and maintain our services
• Authenticate your identity and manage your account
• Process and store your research data
• Communicate with you about updates, security alerts, and support
• Improve our platform and develop new features
• Comply with legal obligations
• Protect against fraud and abuse

4. Third-Party Authentication

We offer authentication through Google and GitHub. When you use these services:

• We only request the minimum necessary permissions (email and basic profile information)
• We do not store your Google or GitHub passwords
• Your use of these services is also governed by their respective privacy policies:
  • Google Privacy Policy
  • GitHub Privacy Statement

5. Data Sharing and Disclosure

We do not sell your personal information. We may share your information:

• With Your Consent: When you explicitly agree to share your data
• For Legal Reasons: To comply with legal obligations, court orders, or government requests
• Service Providers: With trusted third-party service providers who assist in operating our platform (cloud hosting, email services)
• Research Collaboration: When you choose to make your research data public or share it with collaborators

6. Data Security

We implement industry-standard security measures to protect your information:

• Encryption of data in transit (HTTPS/TLS)
• Secure password hashing
• Regular security audits and updates
• Access controls and authentication
• Secure cloud storage (Aliyun OSS)

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

7. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal information
• Correction: Update or correct your information
• Deletion: Request deletion of your account and associated data
• Data Portability: Request your data in a structured format
• Opt-Out: Unsubscribe from marketing communications
• Revoke OAuth Access: Disconnect third-party authentication at any time

To exercise these rights, please contact us at: postmaster@team.phenonet.org

8. Data Retention

We retain your information for as long as your account is active or as needed to provide services. When you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain it for legal purposes.

9. Children's Privacy

Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last Updated" date. Your continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

• Email: postmaster@team.phenonet.org
• Website: https://phenonet.org